The BunkerSync Ultimate Guide

Send the Team Hub link

1. Send the team to team.bunkersync.com.
2. Give them the club course code.
3. Ask each person to add Team Hub to their phone home screen.
4. Open the new BunkerSync icon, enter the course code and tap Login.

Dashboard and access

The dashboard contains the available modules. Tap the settings cog in the top-right corner to open club setup. The cog turns gold when admin mode is active.

Add team members

1. Enter the team member's name.
2. Assign a colour so their holidays are easy to identify on the calendar.
3. Enter holiday days remaining when the holiday-request feature is being used. Leave it blank if the club is not tracking allowances in BunkerSync.
4. Optionally assign the person to a summer weekend team or winter rotation number.
5. Tap Add. The person becomes available across the relevant Team Hub features.

Holiday-request rules

1. Enter the maximum number of staff normally allowed off on the same day.
2. Turn on Allow staff holiday requests.
3. Tap Save.

Staff can still submit a request when the limit is reached, but the app displays a warning so the clash is clear before it is sent or approved.

Weekend rota

The rota is optional. Turn it on only when the club wants weekend teams or individual winter numbers displayed on the calendar.

1. Set Show weekend rota on calendar to On.
2. Choose where the rota label appears on each calendar date.
3. Enter the summer season start and end dates.
4. Enter the summer team names, separated by commas, for example A,B,C.
5. Enter the winter rotation names or numbers, separated by commas, for example 1,2,3,4,5,6,7.
6. Choose a starting weekend and the team or person due to work first, then tap Save.

Add maintenance machines

Add every machine or vehicle that the team needs to sign out in the Maintenance Log. Use clear names that are easy to recognise, especially where the club owns several similar machines.

1. Enter a machine or vehicle name.
2. Tap Add.
3. Use Edit or Delete to keep the list current.

Links and Sheets

The links section can hold the optional holiday backup and the club tee-sheet address.

1. For holiday backup, paste the supplied Google Apps Script web app URL. This is not the normal Google Sheet sharing link.
2. Paste the full address used to open the club tee sheet.
3. Tap Save.

Set the admin PIN

The PIN protects setup and manager-only controls while allowing the rest of the team to use the hub normally.

1. Enter a PIN.
2. Tap Save admin PIN.
3. Share it only with the people who should have manager access.

Admin mode remains active on that device for up to 30 days unless the user explicitly logs out. A gold settings cog confirms that admin mode is active.

Check the version number

The current Team Hub version appears at the bottom of settings. Quote this number when reporting an issue so it is clear which release is installed.

Sign out a machine

There are three ways to choose a machine: search for it, select it from the list, or scan its QR code.

1. Select or scan the machine. The first QR scan may ask for camera permission because BunkerSync is a web app.
2. Choose Green, Amber or Red.
3. Enter the current hours and your initials.
4. Add a clear fault note when Amber or Red is selected.
5. Tap Add.

The form also shows the last recorded status, date, initials and hours for the selected machine.

Search the maintenance history

Saved records appear below the form. View all entries, today's entries, Red entries or Amber entries, and use the search field to find a machine, initials or note.

Use the machine status board

Every machine with an active Amber or Red status is shown on one status board with its date, hours, initials and fault note. Once the repair is complete, tap Mark fixed to remove it from the active attention list.

Team Hub warning

A warning dot appears on the Maintenance Log tile whenever an Amber or Red machine is active, so the issue is visible before the module is opened.

Read the calendar

Holiday entries use the colour assigned to each team member. Weekend teams or winter numbers appear on Saturdays and Sundays, and club events are shown on their dates.

1. Use the left and right arrows to move one month at a time.
2. Tap the month and year heading to jump directly to another month or year.
3. Tap any date to view all holidays and events underneath the calendar.

Approve holiday requests

When admin mode is active, pending requests appear below the calendar. Each request shows the person's current allowance and the number of days that would remain after approval.

1. Review the requested dates and remaining allowance.
2. Tap Approve or Decline.
3. Approved days are automatically deducted from the remaining holiday figure in Team Hub settings.

Admins can also use the buttons below the request panel to add an event, book a holiday directly or block days.

Block important dates

Blocked dates are shown with a red circle. Use them for major competitions, maintenance week or other periods when additional leave should be avoided.

Pending requests on Team Hub

When an administrator is signed in, the Calendar tile shows the number of pending holiday requests.

Request a holiday as a staff member

Non-admin users can submit a request from the form at the bottom of the calendar screen.

1. Select the team member.
2. Enter the number of days.
3. Check the requested start date.
4. Add an optional note.
5. Tap Send request.

If too many people are already off, the app displays the warning configured in settings before the request is submitted.

Assign the day's work

The board opens on today's day. Use the day buttons at the top to move through the week or open the separate weekend board.

1. Sign in as admin; only administrators can change the board.
2. Add an AM task for each person.
3. Assign a vehicle where required.
4. Add the PM task.
5. Longer entries wrap and the box expands so the full instruction remains visible.

Use quick jobs or type your own

Tap the dropdown arrow beside a job box to open common greenkeeping tasks. Choose a shortcut or type a different instruction directly into the box.

Rotate the phone for the clearest view

Landscape mode shows the employee, AM task, vehicle and PM task together, which is useful during the morning team briefing.

Start a clipping round

1. Check the selected Vehicle and Cut.
2. If several people or machines are contributing to one combined dataset, everyone should choose the same slot, normally Vehicle 1 · Cut 1.
3. Use different vehicle or cut slots only when those collections need to remain separate.
4. Enter the height of cut if known.
5. Check the visual direction arrow and the day's instruction, such as NC for no clean-up.
6. Tap the green Enter Data button.

Set directions, notes and green sizes

Tap the settings cog in the top-right corner.

1. Set the direction of cut for each day.
2. Add the short direction label and any daily instruction or clean-up note.
3. Enter the area of every green in square metres.
4. Save the setup. Green areas normally only need entering once unless the measurements change.

Enter litres and finish

1. Enter the collected volume for each green in litres.
2. Continue until all required greens are complete.
3. Tap Finish.
4. BunkerSync converts every result into millilitres per square metre (mL/m²).
5. Where a Google Sheets connection is configured, the completed result can sync to the sheet. Use Send Report to share the report through WhatsApp.

View trends and comparisons

Tap View Data on the clipping home screen. Choose Today, Week, Month or Calendar and switch between Average and Total yield.

The data view includes summary figures, the number of cuts, a daily trend chart and a green-by-green comparison.

Choose a hole or the full-course map

When individual hole maps are available, use tiles 1–18. Clubs without hole images can use the large course map.

The dots above each hole number summarise the current bunker statuses on that hole. The MAP tile summarises outstanding work placed on the full-course map.

Assign work to a bunker

1. Open the hole and tap the bunker dot.
2. Tap Select tasks.
3. Choose one or more tasks and tap Confirm.
4. Add an optional note.
5. Select Amber or Red to set the priority. If no priority is chosen, the job defaults to Amber.
6. Tap Save.

Understand bunker statuses

After saving, the dot on the map and the corresponding hole tile update immediately.

When the work is complete, open the bunker again and tap Clear Jobs. This removes the outstanding tasks and returns the bunker to green.

Filter the work list

1. Tap Filter in the top-right corner.
2. Select a task, such as strimming, weeds or adding sand.
3. Tap Confirm.

The Filter button turns gold while a filter is active, making it clear that the screen is not showing every outstanding job.

Place bunker positions

Open the Bunker settings using the cog in the top-left corner.

1. Choose the numbered hole map or the full-course map from the dropdown.
2. If old positions need replacing, tap Clear dots.
3. Tap the map to place a dot over each bunker.
4. Use Undo when a dot is placed incorrectly.
5. Press and hold a dot on mobile to drag it, or click and drag on a computer. Fine positioning is often easier on a PC.
6. Adjust the dot-size slider if required.
7. Tap Upload only when the positions are correct.

Set the full-course map location

1. Enter the club latitude and longitude using decimal coordinates.
2. Choose the desired opening zoom level.
3. Alternatively, stand at the course and tap Use current GPS.
4. Tap Save map location.

This shared location is used on every staff device and is also used by the Snagging App.

Customise the bunker task list

Enter one task per line and tap Save. The updated list then appears in the bunker task selector.

Drop a snag pin

The full-course map location saved in Bunker Maintenance is shared with Snagging, so it only needs to be configured once.

1. Select a hole, or use the full-course map where hole maps are not available.
2. Tap the exact location where the issue has been found.
3. The Edit Pin form opens automatically.

Add the snag details

1. Enter the task or issue name.
2. Add an optional note.
3. Choose Green, Amber or Red.
4. Add an optional staff name.
5. Upload an optional photo.
6. Tap Save.

Complete, delete and clear snags

Saved pins appear on the map and their status colours appear on the hole tiles.

1. Tap a pin to reopen it.
2. Tap Delete to remove it immediately.
3. Tap Complete to turn it blue while keeping it visible as completed.
4. Use the blue Clear button inside a hole to remove completed pins from that hole.
5. Use the Clear button on the Snagging home screen to clear completed pins across the whole course.

Upload today's tee-sheet image

When admin mode is active, tap Upload photo and choose a photo or screenshot of the day's tee sheet. The current uploaded image is replaced when a new one is added and expires automatically at midnight.

Link the club tee sheet

Paste the full tee-sheet address in Team Hub Settings → Links & Sheets. Staff can then use the Tee Sheet tile to open the club system directly.

Read the live tile summaries

Status information updates from the shared club data. Tap any tile to open the full module and view or update the underlying records.

What each tile shows

Add a shared note

1. Enter the message.
2. Choose its priority.
3. Optionally attach a team member's name.
4. Tap Add.

The priority gives the note a clear coloured marker so important messages stand out.

View and remove notes

Published notes appear in the shared list underneath the form. Each one shows its priority colour, message and optional name. Tap the X when a note is no longer needed.

Start from the Irrigation dashboard

The home screen brings together course weather, the irrigation map, open faults and stock. Weather can use a local forecast or be connected to a supported on-site weather station.

Set the club location

1. Tap the settings cog.
2. While on site, tap Use current GPS to fill the latitude and longitude.
3. Choose the default map zoom.
4. Tap Save settings.

The saved position centres the course map and is used to retrieve local weather.

Open the aerial course map

Tap Course Map from the dashboard. The aerial map is ready for sprinkler heads, valves, pipework, controllers, cables, joints and other assets.

• Green +: choose an asset or route, then place it on the map.
• Blue GPS: use the phone's current position while walking the course; tap again to stop tracking.
• Grey Home: return to the saved club position.
• Teal Coverage: show or hide saved sprinkler arcs and throw distances.

Use the map key

Tap Map Key at the top of the map to see the symbols, colours and line styles used throughout the module. The number beside each entry shows how many of that type are currently mapped.

Add a mapped asset

1. Tap the green + button.
2. Choose the asset type.
3. Tap the map where it should be placed.
4. Complete the item's details and tap Save item.

A sprinkler record can include its map category, ID, arc, nozzle, trajectory, status, manufacturer, hole or area, model, station number and notes. Tap Use current GPS to update its location or Move on map to reposition it manually.

Read the symbols and statuses

Mapped assets use distinct letters and colours. The small status dot shows whether the item is working normally or requires attention.

Manage irrigation faults

When an item is marked Amber or Red, the Open Faults tile shows the number of active issues. Open the tile to see all affected assets together, then tap View on map to jump directly to the fault.

Add and organise irrigation stock

Stock is optional and remains dormant until the first item is added. Open Stock from the Irrigation dashboard, tap the + button and enter the item quantity and low-stock warning level.

Deduct installed materials from stock

1. Open the Stock use dropdown inside an asset or route.
2. Select Deduct stock when saved.
3. Choose the stock line.
4. Enter the quantity used.
5. Save the item or route.

The quantity is deducted once when saved. Existing or planned map records do not reduce stock unless this action is deliberately selected.

Draw pipework, cable and other routes

1. Tap the green + and select Pipework.
2. Tap points directly on the map, or walk the route and tap GPS point at each change in direction.
3. Use Undo to remove the latest point.
4. Tap Finish, enter the route details and save.

Open an existing route and tap Edit route to move individual points and improve its alignment.

Set visual sprinkler coverage

Open a sprinkler and tap Set coverage. The visual editor lets the coverage be lined up directly with the real area being watered.

View coverage and filter the map

Tap the sprinkler-coverage button to display every configured arc together. This makes overlap, gaps and incorrect throw distances much easier to see.

The filter buttons at the top of the map can show only Heads, Valves, Pipes or Faults. The selected filter turns gold.